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Annual Canvass for the Register of Electors

Each year the Electoral Services department sends a Household Enquiry Form to every household in our borough.

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The forms list the eligible electors currently registered at that address, along with any individuals registered as attaining the age of 18 during the next 12 months (please see our Electoral Registration page.)

Register of Electors 2017

The annual canvass for the Register of Electors for 2018 begins on Friday 7 July 2017 with emails being sent to approximately 19,500 properties which have been selected due to certain criteria and the availability of a contact email address. The email will not contain any Guildford logos although it will be signed by the Electoral Services manager. If you have any questions regarding this please contact our helpline during normal office hours on 01483 444115 or email us via: electoralservices@guildford.gov.uk.

In early August, Household Enquiry forms will be sent to the remainder of residential households in the Guildford Borough Council area and those that failed to respond to the eCanvass.

Once received, householders must respond as soon as possible to confirm or change their details using a secure internet provider. Alternatively, residents may complete and return the form. Telephone and text response will be available only to confirm no change.

Reminder forms will be sent from 31 August 2017 to households where no response has been received. However, it is inevitable that some will cross in the post.

By completing the registration process, you will ensure that you can vote in any elections that may occur in 2018.

If you have a query about who is eligible to register to vote, please contact our helpline during normal office hours on 01483 444115 or email us via: electoralservices@guildford.gov.uk.

Why should I respond?

The law says that you must respond to the annual electoral canvass.

If you do not register, it will not only affect your right to vote, it may also affect your ability to open a bank account, get credit, a loan or a mortgage as the full register is checked by authorised credit agencies.

Do not register only when you need a mortgage or finance. Due to prescribed processes and timings that we must observe by law, it can take several weeks before your entry is visible to credit agencies.

Don't delay. You can save time and expense to the taxpayer and avoid receiving reminders and personal visits by responding to the canvass form promptly after you have received it in late July.

The revised Register of Electors will be published by 1 December 2017 and you must respond no later than the 6 November 2017 to be included.

If you do not register during the canvass, you can still apply to have your name added to the register. Applications to amend the register are dealt with each month, apart from September, October and November.

Electoral and open versions of the register

There are two versions of the Register produced; the electoral register and the open register.

The electoral register is for use by political parties, candidates and their agents for election purposes; for law enforcement, the prevention and detection of crime, and for credit referencing purposes.

The open register is available for any purpose such as direct mailings and marketing. If you wish your name to be excluded from the open versions of the Register you can do so by marking the "opt out - open register" option on the registration form.