Public event under 1000 people
Apply to run a public event under 1000 people
We need to receive your application and supporting documents no later than six weeks before your event.
To apply to run a public event under 1000 people you need to:
- fill in our outdoor event application form (Word doc, 104 KB)
- read our terms and conditions document (PDF, 93 KB)
- sign the declaration
Once we've received your application, we'll:
- check your application
- write to you and acknowledge your application
- confirm fees and charges
- confirm if your event will be reviewed by the Safety Advisory Group (SAG)
- let you know about any additional requirements
Before your event can be confirmed, you will need to:
- fill in our risk assessment template (Word doc, 111 KB) or provide your own risk assessment
- attach a copy of your Public Liability Insurance certificate
- provide a site location and event layout plan
- provide any other details we have asked for
You can email your application and supporting documents to parks@guildford.gov.uk
What happens next?
When we've received all the necessary documents and information needed from you, we'll:
- write to you by email and confirm that your event can go ahead
- invoice you for the hire of the park